Executive summary
Prishtina REA enters implementation with a preliminary targetable outreach pipeline of approximately 42,020 potential learners across ten EU Member States. This equals 8.4 times the contractual target of 5,000 verified completions and provides a preliminary capacity buffer of approximately 37,020 potential learners.
The total combines 14,370 potential learners supported by proposal and current country-pipeline evidence in Belgium, Spain, Greece and Slovenia with 27,650 conservative working estimates for the selected EfVET routes in Finland, the Netherlands, France, Portugal, Cyprus and Italy. For the six EfVET routes, REA has applied cautious planning assumptions to published institutional or network reach rather than treating the full published population as a project commitment. REA owns and manages the complete ten-country pipeline and remains responsible for converting estimated reach into named institutions, eligible cohorts, active learners and platform-verified completions.
Delivery will follow four controlled phases. Country estimates enter the contractual forecast only when a participating institution, responsible educator, eligible cohort, language and delivery window are confirmed.
Delivery roadmap
Document control
| Field | Details |
|---|---|
| Document owner | Prishtina REA |
| Contracting entity | EIT RawMaterials GmbH |
| Deliverable | D1 Outreach and Engagement Plan |
| Contract signature | 25 September 2026 |
| Contractual timing | Within 30 days of contract signature; contract schedule indicates mid-October 2026 |
| Internal submission target | 25 October 2026 |
| Approval requirement | Written approval by EIT RawMaterials |
| Related payment | EUR 9,400 net, representing 20 percent of the contract value |
| Status | Final submission version dated 25 October 2026 |
Results framework and completion standard
2.1 Contract objective
- Mobilise secondary-level learners across EU Member States to access, engage with and complete The Power of Advanced Materials course.
- Achieve at least 5,000 platform-verified completions by 31 August 2027.
- Support schools and educators to integrate the course into classroom, VET, STEM club or extracurricular schedules.
- Maintain brand-aligned, GDPR-compliant and traceable outreach, delivery support and reporting throughout the contract.
2.2 Completion definition
A learner counts toward the KPI only after completing all Knowledge and Challenge units and passing the final quiz with at least 75 percent.
2.3 Course structure
Completed on the platform.
Control: learner progression recorded.
Teacher or facilitator coordination.
Control: educator confirms facilitated delivery.
At course end. Control: minimum score recorded.
Counts toward the 5,000 KPI.
Outreach strategy and delivery principles
- Activate every credible support and country route in parallel to build sufficient scale and geographic diversity.
- Count a country contribution only after a named institution, educator, eligible cohort, language, delivery format and delivery window are recorded.
- Secure the responsible educator before treating a cohort as committed.
- Schedule both course phases and the final quiz as one completion journey.
- Use platform data and cohort records to identify the precise point of learner drop-off.
- Maintain reserve schools and cohorts so delays in one country do not threaten the overall target.
- Use common master materials and a controlled approval process to keep communication accurate and affordable.
3.1 Mobilisation funnel
Each pipeline entry moves through six evidence gates. Only committed cohorts enter the operating forecast; only verified completions count toward the KPI.
Country mobilisation plan
REA's preliminary outreach pipeline covers all ten countries identified through the Technical Proposal and subsequent EfVET country selection. Direct proposal and current pipeline figures are used where available; conservative estimates based on published institutional or network reach are used for routes still undergoing institutional validation. These figures represent REA's managed outreach capacity, not commitments by supporting organisations and not confirmed completions.
4.1 Country activation register
| Country | Channel | Current evidence | Next confirmation required |
|---|
Supporting organisations
| Organisation | Coverage | Access route | Operational role |
|---|---|---|---|
| EfVET | Pan-European | Established European VET membership network | Facilitate introductions in Finland, the Netherlands, France, Portugal, Cyprus and Italy |
| ThinkYoung AISBL | Belgium | STEM school and youth-education network | Support introductions to relevant Belgian schools and education contacts |
| INCOMA | Spain | Education, training and youth network | Support access to relevant schools, VET providers and educators in Spain |
| Politeknika Txorierri | Spain | Direct VET and education-community access | Support initial institutional engagement and wider introductions where feasible |
| EUROTraining | Greece | VET, youth and education-stakeholder network | Support dissemination and introductions to relevant learner channels |
| Šolski center Celje | Slovenia | School and VET network access | Support introductions to potentially relevant Slovenian schools and VET institutions |
4.2 Supporting organisation engagement requirements
Supporting organisations act as voluntary outreach facilitators. They may provide introductions, disseminate approved information and identify potentially relevant institutions. Prishtina REA retains responsibility for direct institutional follow-up, eligibility checks, school coordination, cohort confirmation, delivery support, monitoring and reporting. Any paid or subcontracted activity would require separate written arrangements in accordance with the Service Agreement.
School and educator activation plan
5.1 Activation sequence
- REA identifies a relevant institution directly or receives an introduction through a supporting organisation.
- REA provides approved course information and confirms institutional interest.
- Institution nominates the responsible educator or facilitator.
- REA and the educator confirm learner eligibility, cohort size, language and delivery format.
- Both course phases and the final quiz receive agreed dates or a defined completion window.
- REA records the cohort in the live pipeline and provides the teacher activation package.
- REA monitors delivery, progression and completion and assigns recovery actions when required.
5.2 Cohort admission criteria
A cohort is admitted only when all seven criteria hold. Tick what a proposed cohort has confirmed to check it.
5.3 School and cohort record · 9 required fields
| Required field | Purpose |
|---|---|
| Country and institution | Establishes geographic and institutional traceability |
| Outreach channel | Identifies the mobilisation source |
| Educator and contact | Assigns local responsibility |
| Eligible cohort size | Quantifies the pipeline |
| Course language | Confirms delivery readiness |
| Delivery format | Confirms how the three-hour course fits the timetable |
| Knowledge and Challenge dates | Controls progression between phases |
| Final quiz deadline | Protects verified completion |
| Recovery status | Records unresolved drop-off and assigned action |
Course delivery and teacher support plan
6.1 Delivery formats
Intensive session
Two-session model
Three-session model
Club or project model
6.2 Teacher activation package
Prishtina REA has accessed and tested the course on the Circular Learning Space. Administrative monitoring access, reporting permissions and the final reporting fields will be confirmed with EIT RawMaterials.
The school and teacher information sheet and the teacher delivery guide have been received from EIT RawMaterials. These resources will be incorporated into the REA teacher activation package together with registration guidance, delivery options, the completion checklist and support information. The package covers:
- One-page course brief explaining the audience, learning value, duration and completion definition
- Visual delivery map covering the Knowledge Units, Challenge Units, peer presentation and final quiz
- Timetable options for different school settings
- Platform registration and access guidance
- Short Challenge facilitation notes
- Completion checklist, FAQ and one support and escalation route
6.3 Teacher support service
Support will focus on barriers that affect completion: platform access, timetable selection, Challenge facilitation, incomplete cohorts and the final quiz. REA will use short briefings, approved recorded guidance where useful, scheduled support sessions, FAQs and targeted follow-up.
Teachers facilitate the local group activity; REA coordinates, equips and monitors the process.
Learner engagement and completion recovery plan
7.1 Core engagement measures
- Clear explanation of the complete learner journey and the 75 percent quiz threshold
- Teacher-led reminders before each scheduled phase
- Shared class completion goal and peer presentation
- Immediate final quiz prompt after the Challenge Phase
- Catch-up window for incomplete Knowledge or Challenge activity
- Proportionate class, school or teacher recognition subject to client approval
7.2 Recovery protocol
Pick where a cohort or learner has stalled to see the immediate response and who owns it.
| Trigger | Immediate response | Owner |
|---|
Communication and materials plan
A lean materials package focused on school activation, teacher readiness and learner completion. Public-facing material will be released only after the required EIT RawMaterials approval, and follows the Girls Go STEM, European Advanced Materials Academy and EIT RawMaterials branding and messaging requirements.
8.1 Essential materials
| Material | Primary purpose | Timing |
|---|---|---|
| School and teacher information sheet Received from EIT RawMaterials | Recruit institutions and explain participation requirements | Initial mobilisation and country waves |
| Teacher delivery guide Received from EIT RawMaterials | Support scheduling, platform access, Challenge facilitation and completion | Before cohort delivery |
| Learner journey graphic | Explain both phases and the final quiz | Before learner onboarding |
| Reminder messages | Support registration, scheduled delivery and final completion | During each cohort |
| Recognition template | Recognise learners, teachers or schools where approved | After verified completion |
| Launch and results communication | Provide proportionate project visibility | Subject to written client approval |
8.2 Approval and version control
EIT branding and communication materials have been received. REA-produced public communication materials will be submitted to EIT RawMaterials for approval before release. REA will prepare an approved English master before producing only the language versions required by confirmed delivery countries. The communication register records:
Performance monitoring and reporting plan
9.1 Evidence hierarchy
The primary evidence for contractual completion.
Provides the operational context behind the platform total.
Used only where EIT RawMaterials expressly approves the method in writing and an agreed reconciliation protocol preserves the completion standard, country and language traceability and GDPR compliance.
9.2 Monthly indicators
| Indicator group | Indicators | Management decision |
|---|---|---|
| Pipeline | Countries, channels, institutions, educators and prospective learners | Whether future capacity is sufficient |
| Activation | Committed cohorts, scheduled sessions and teacher briefings | Whether interest has converted into delivery |
| Progression | Registrations, starts, Knowledge and Challenge progression where available | Where learners stop progressing |
| Completion | Quiz attempts, pass rate and verified completions | Whether the contract remains on trajectory |
| Efficiency | Completion by country, channel, language and format | Where to direct limited resources |
| Risk | Delayed cohorts, inactive channels, platform issues and data gaps | Which corrective action must be assigned |
9.3 Traffic-light thresholds
Cumulative verified completions are compared against the approved forecast at each checkpoint.
Interactive planning tool – values entered here do not represent current project results.
| Status | Against forecast |
|---|---|
| ● Green | 95% or more |
| ▲ Amber | 80–94% |
| ■ Red | Below 80% |
9.4 Monthly report contents
- Verified completions and variance against the approved trajectory
- Pipeline and cohort status by country, channel and language
- Teacher activation and forthcoming delivery dates
- Progression, conversion and drop-off where platform data permit
- Learner engagement and recovery actions
- Issues, risks, assigned owners and deadlines
- Next-period completion forecast and any required reallocation
Completion forecast and delivery phasing
Forecast as a table
| Period | Delivery focus | Period completions | Cumulative target |
|---|---|---|---|
| Sep–Dec 2026 | Mobilisation, language readiness, teacher briefings and first multi-country cohorts | 500 | 500 |
| Jan–Mar 2027 | Structured multi-country school and VET delivery wave | 1,200 | 1,700 |
| Apr–Jun 2027 | Main scale-up through confirmed institutions and facilitated learner channels | 2,000 | 3,700 |
| Jul–Aug 2027 | Remaining cohorts, reserve channels and completion recovery | 1,300 | 5,000 |
The delivery forecast converts only confirmed cohorts into expected completions. It is therefore deliberately conservative relative to REA's preliminary ten-country pipeline of approximately 42,020 potential learners, which equals 8.4 times the contractual target and provides room for institutional conversion loss, learner attrition and delivery delays. Country estimates will be replaced progressively by named institution and cohort evidence as validation advances.
10.1 Country allocation method
Country targets will be assigned only after evidence confirms the institution, educator, cohort size, language and delivery window. The approved forecast will distinguish committed cohorts probable cohorts and reserve capacity. REA will avoid dependence on a single country by activating all support routes and the additional EfVET countries in parallel.
GDPR and safeguarding controls
- Process personal data only for the project and in accordance with client instructions and applicable law.
- Use Circular Learning Space as the primary learner completion record and avoid unnecessary parallel learner databases.
- Collect the minimum operational information required for cohort coordination and reporting.
- Limit access according to role and maintain secure storage, incident escalation and deletion arrangements.
- Avoid direct contact with minors unless the school and client-approved procedure expressly authorise it.
- Obtain applicable school or guardian permissions for photographs, testimonials or public learner content.
- Use gender-disaggregated information only where lawfully available and necessary for project monitoring.
- Notify EIT RawMaterials promptly of any actual or suspected incident involving personal data.
11.1 Data flow
| Data source | Minimum data use | Control |
|---|---|---|
| Circular Learning Space | Registration, progression and verified completion | Client-approved access and reporting arrangement |
| School or educator | Institution, educator, cohort, language and delivery window | Minimum operational record with restricted access |
| Supporting organisation | Institutional introduction and focal point | No unnecessary learner-level data |
| Public communication | Approved aggregate results or consented content | Prior approval and permission verification |
Governance and escalation
REA will maintain one authorised interface with EIT RawMaterials. The named team from the accepted offer remains responsible for contract leadership, European outreach, teacher and learner engagement, platform monitoring and reporting, communication quality and GDPR controls. Changes to named personnel will follow the Service Agreement approval requirement.
Client approval and escalation point
Contract performance, approvals, country inclusion, resource allocation and final reports
Partner activation, country channels, introductions and pipeline readiness
School outreach, educator onboarding, cohort support and recovery
Platform evidence, dashboard, monthly reports and final reconciliation
Teacher and learner guidance, language quality and materials control
Data minimisation, quality review, safeguarding and incident handling
12.1 Management rhythm
| Cadence | Review |
|---|---|
| Weekly | Mobilisation review during the initial activation period |
| Each delivery wave | Country and cohort pipeline review before the wave |
| Monthly | Performance review linked to D2 reporting |
| Immediate | Escalation of red status, data incidents, safeguarding concerns or material delivery barriers |
| Month six | Performance review and revised end-of-contract projection |
Risk and recovery plan
First 90 day action plan
Milestone 1 acceptance evidence
11 acceptance requirements mapped in this plan
| Acceptance requirement | Evidence in this plan | Completion status |
|---|
REA ten-country learner pipeline
Planning estimates for outreach management. They do not represent confirmed school participation, guaranteed registrations or verified completions.
| Country | Evidence basis for REA pipeline | Estimated potential targetable learners | Pipeline validation position |
|---|
Estimation method. Direct Technical Proposal and updated country-pipeline figures are used where available. For selected EfVET routes without direct learner commitments, REA applies conservative planning estimates to published institutional or network reach, normally around 10 percent and rounded down. Portugal and Cyprus use cautious school-route assumptions where a complete learner population is not published. Every estimate will be replaced by named institution and cohort data as validation progresses.
Published basis checked on 22 October 2026: Stadin AO 17,000 learners; OSAO 9,500; Keuda more than 12,000; ROC van Amsterdam 33,271; Curio more than 23,000; Summa College 16,857; CCCA-BTP 102,916 BTP apprentices; SEPR 3,800 learners; ANESPO more than 140 VET schools; EPATV 650 learners; documented CARDET school routes; Emphasys secondary and high-school STEM provision; and Scuola Centrale Formazione 30,744 learners.
Monthly progress report fields
| Reporting area | Minimum information |
|---|---|
| Verified result | Monthly and cumulative verified completions against forecast |
| Country performance | Completions, committed pipeline and next delivery by country |
| Language performance | Learner and completion breakdown by course language |
| Cohort status | Confirmed, scheduled, active, incomplete, recovered and closed cohorts |
| Teacher activation | Briefings, readiness, issues and support actions |
| Learner progression | Registrations, starts, stage conversion and quiz outcomes where available |
| Corrective actions | Issue, affected cohort, owner, deadline and status |
| Next forecast | Expected verified completions and delivery capacity for the next period |